Exhibitor Info

2019 MHIMA Annual Meeting & Exhibit

May 15-17, 2019
Park Place Hotel and Conference Center
Traverse City, Michigan

We’re pleased you have an interest in joining our Annual Meeting event as an exhibitor or sponsor.

Attendees

We expect 200 – 225 attendees!! On average 40% of our attendees are managers, directors, executives and above in their organization and many are decision makers for products and services.

We offer a Bingo Card raffle for all attendees to encourage booth visits during the event. To assist with attendee participation many exhibitors also offer a raffle item. We hold a live raffle at the conclusion of open exhibit time on Thursday afternoon with all attendees in participation. This is usually a lively event and a highlight for all involved. We encourage your participation but ask that you hold the raffle drawing live and not prior to designated raffle time.


Opportunities for Networking in Groups and with Individuals


Contact Linda Monusko at [email protected] for special exhibit sponsorship opportunities or if you have any questions.


What is Included in the Exhibit Fee?


Exhibit Fee

Thank you for your interest in Exhibiting, however we have SOLD OUT all booth space.


Venue Floor Plan

Coming soon!


Important Dates

Advanced exhibitor registration early bird pricing must be paid in full on or before 02/28/2019

Discounted Hotel Rooms of $139.99 per night are only available until April 13, 2019 – more information on the hotel rooms is available at the Hotel Link above.

Online registration for Exhibitors will close on 04/29/20019.


Schedule of Events

Agenda Coming Soon


Advertising

The Annual Meeting Program for Michigan is distributed electronically and with the use of a meeting app for mobile devices.  If you are interested in advertising electronically please provide your ad in Word or PDF format to [email protected] no later than April 29, 2019.

Full Page $300


Sponsorship Opportunities

We are looking for sponsors for specific items/events for the 2019 meeting (as listed below). Please let me know if you have a specific area/item of interest. The sponsorship options will be available to select during your online registration.

Attendee Badge HoldersReserved by CIOX
Attendee Registration BagsOpen (varies based on bag type)
Bingo Raffle Sponsorship$200 Tiffany Gift Card or equivelent
Continental Breakfast Sponsorship - WednesdayReserved by SEMHIMA
Continental Breakfast Sponsorship - Thursday$300
Full Breakfast Buffet Sponsorship - Friday$500
Buffet Lunch Sponsorship - Wednesday$500
Buffet Lunch Sponsorship - Thursday$500
Afternoon Break Sponsorship - WednesdayReserved by WMHIMA
Afternoon Break Sponsorship - ThursdayReserved 3M Health Information Systems
President Reception Sponsorship - Wednesday$1000 +

Scholarship

Scholarship Donations


Silent Auction

Silent Auction


Important Annual Meeting Contacts

Linda Monusko, MHIMA COC
[email protected] or 231-767-9717

Julie Alles, MHIMA Annual Meeting Project Manager
[email protected]

Julia Harshbarger – MHIMA Foundation Silent Auction Project Manager
[email protected]


Rules and Regulations

ASSIGNMENT OF SPACE: Corporate sponsors receive first priority in assignment of booth space.  Space is subject to availability, and will be allocated on a first paid/first-reserved basis.  The decision with respect to allocation of booth space will be binding upon all exhibitors.  Exhibit space will not be assigned unless full payment is received.  A vendor registration confirmation packet will be emailed to all registered vendors approximately three weeks before the meeting.  In the event of conflict or conditions beyond our control, MHIMA reserve the right to rearrange the floor plans.

CANCELLATIONS: Exhibitor booth, sponsorships, and advertising are non-refundable.

FREIGHT DELIVERY: Separate Instructions will be provided.

SHIPPING, ELECTRICAL, LABOR:  If you have any special electrical needs, please notify MHIMA asap.

INSTALLATION & REMOVAL: Vendor Booths should be set up on Tuesday, May 14, 2019 from 3:00 – 8:00 pm or Wednesday, May 15, 2019 from 6:30 – 7:30 am. All booths must be dismantled and removed by 5:00 pm on Thursday, May 16, 2019.

LIABILITY FOR EXHIBITS:   The exhibitor agrees to release and hold harmless the Michigan Health Information Management Association, its officers, representatives, agents and directors for all liability whatsoever for any loss, damage, or injury resulting directly or indirectly from any cause whatsoever in connections with the MIMA Annual Convention and execution of this agreement.


Registration

Online registration will close at 11:59 PM ET on April 30, 2019. Onsite registration will NOT be available.

When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, MasterCard, Visa, or Discover).

If you are paying by check, select “mail a check” under payment options. You will later see instructions to print the confirmation page and mail your payment to KnowledgeConnex. The mailing address will be on the invoice. Make your check payable to KnowledgeConnex and include the confirmation/order number with the check. Checks that do not reference the confirmation number will be returned to you and will not be applied to the registration.