Exhibitor Info

2020 MHIMA Annual Meeting & Exhibit

May 4-6, 2020
Four Winds Casino Resort
New Buffalo, Michigan


As a result of global concerns over COVID-19 (Coronavirus), we have decided to cancel MHIMA Annual Meeting. We are currently exploring options to host virtual sessions and perhaps a scaled down meeting in late fall.

We want you to know that your well-being and safety is a top priority. You can also look for webinars hosted by the MHIMA and MHIMA Regionals.  We’ll update you as more information becomes available.

Registered Exhibitors:  All registered exhibitors will receive a full refund. If you paid by credit card, please do not dispute your credit card charge. The association will be issuing a refund.  For questions regarding refunds, please contact [email protected].

If you have any questions email [email protected].

Thank you for your understanding and stay safe.

Karen Gregg, RHIA, CHPS
MHIMA President


We’re pleased you have an interest in joining our Annual Meeting event as an exhibitor or sponsor.

Attendees

We expect 225 – 250 attendees!! On average 40% of our attendees are managers, directors, executives and above in their organization and many are decision makers for products and services.

We offer a Bingo Card raffle for all attendees to encourage booth visits during the event. To assist with attendee participation many exhibitors also offer a raffle item. We hold a live raffle at the conclusion of open exhibit time on Tuesday afternoon with all attendees in participation. This is usually a lively event and a highlight for all involved. We encourage your participation but ask that you hold the raffle drawing live and not prior to designated raffle time.


Opportunities for Networking in Groups and with Individuals


Contact Linda Monusko at [email protected] for special exhibit sponsorship opportunities or if you have any questions.


What is Included in the Exhibit Fee?


Exhibit Fee


Venue Floor Plan

Click here to view floor plan.


Important Dates

Advanced exhibitor registration early bird pricing must be paid in full on or before 02/29/2020.

Discounted Hotel Rooms of $129.99 per night are only available until Monday, April 13, 2020 – or until the room block is sold out. More information on the hotel rooms is available at the Hotel Link above.

Online registration for Exhibitors will close on 4/15/2020.


Schedule of Events

Agenda Coming Soon


Advertising

The Annual Meeting Program for Michigan is distributed electronically and with the use of a meeting app for mobile devices.  If you are interested in advertising electronically please provide your ad in Word or PDF format to [email protected] no later than April 15, 2020.

Full Page $150


Sponsorship Opportunities

We are looking for sponsors for specific items/events for the 2020 meeting (as listed below). Please let me know if you have a specific area/item of interest. The sponsorship options will be available to select during your online registration.

Attendee Badge HoldersReserved CIOX
Attendee Registration BagsReserved 3M Health Information Systems
Bingo Raffle Sponsorship$200 (Tiffany Gift Card or equivalent)
Continental Breakfast Sponsorship - Monday$300
Continental Breakfast Sponsorship - Tuesday$300
Full Breakfast Buffet Sponsorship - Wednesday$500
Buffet Lunch Sponsorship - Monday$500
Buffet Lunch Sponsorship - Tuesday$500
Afternoon Break Sponsorship - MondayReserved for West Michigan
Afternoon Break Sponsorship - Tuesday$300
President Reception Sponsorship - Monday$1000 +
Slot Tournament Fundraiser for Student Scholarships - Tuesday Evening$300

Scholarship

Scholarship Donations


Silent Auction

Silent Auction


Important Annual Meeting Contacts

Linda Monusko, MHIMA COC
[email protected] or 231-767-9717

Rochelle Cooper, MHIMA Director & Annual Meeting Project Manager
[email protected]

Michael Rant, MHIMA Foundation Silent Auction Project Manager
[email protected]


Rules and Regulations

ASSIGNMENT OF SPACE: Corporate sponsors receive first priority in assignment of booth space.  Space is subject to availability, and will be allocated on a first paid/first-reserved basis.  The decision with respect to allocation of booth space will be binding upon all exhibitors.  Exhibit space will not be assigned unless full payment is received.  A vendor registration confirmation packet will be emailed to all registered vendors approximately three weeks before the meeting.  In the event of conflict or conditions beyond our control, MHIMA reserve the right to rearrange the floor plans.

CANCELLATIONS: Exhibitor booth, sponsorships, and advertising are non-refundable.

FREIGHT DELIVERY: Separate Instructions will be provided.

SHIPPING, ELECTRICAL, LABOR:  If you have any special electrical needs, please contact MHIMA directly. Standard electrical needs can be chosen at registration.

INSTALLATION & REMOVAL: Vendor Booths should be set up on Sunday, May 3, 2020 from 3:00 – 8:00 pm or Monday, May 4, 2020 from 6:00 – 7:00 am. All booths must be dismantled and removed by 5:00 pm on Tuesday, May 5, 2020.

LIABILITY FOR EXHIBITS:   The exhibitor agrees to release and hold harmless the Michigan Health Information Management Association, its officers, representatives, agents and directors for all liability whatsoever for any loss, damage, or injury resulting directly or indirectly from any cause whatsoever in connections with the MIMA Annual Convention and execution of this agreement.